Overview

AI Import lets you paste or type freeform text -- such as dictated voice notes -- and have Valzotra's AI extract structured tasks from it. Instead of creating tasks one at a time, you can describe everything that needs to happen in plain language and let the AI do the organizing. AI Import is available on the Host and Portfolio plans.

How it works

  1. Open the Tasks panel on a property detail page and click the AI Import button (styled with the AI indicator).

  2. Paste or type your notes in the text area. For example:

    "Need to fix the leaky faucet in the master bath, order two new deck chairs from Amazon, and check the smoke detectors before Friday."

  3. Click Import. The AI parses your text and extracts individual tasks, each with a suggested:

    • Title -- a clear, concise name for the task
    • Category -- matched to one of the standard categories (Maintenance, Landscaping, Cleaning, Inspection, Safety, Supplies, or General)
    • Priority -- inferred from the language and context (urgency words like "ASAP" or "before Friday" raise the priority)
    • Due date -- extracted from relative dates like "next Friday," "end of month," or "tomorrow"

  4. Review the extracted tasks. You can edit any field before confirming -- change a category, adjust a priority, correct a date, or rename a task.

  5. Click Create to create all tasks at once. Each task is created on the current property with its own sub-task.

How the AI handles your text

The AI is designed for real-world input, including the kind of rough, informal text that comes from voice-to-text dictation:

  • Compound items are split -- "fix the faucet and order chairs" becomes two separate tasks.
  • Relative dates are resolved -- "next Friday" and "end of month" are converted to actual calendar dates.
  • Quantities and details are preserved -- "order two new deck chairs" keeps the specifics in the task title.
  • Filler words are cleaned up -- grammar issues, repeated words, and informal phrasing from voice-to-text are handled gracefully.
  • The original text is saved -- the raw dictated text is stored alongside each task for reference, so you can always see what you originally said.

Fallback behavior

If the AI cannot extract multiple tasks from your input -- for example, if the text is a single sentence or too ambiguous to split -- it creates a single task using the full text as the title. You can then edit the task and add sub-tasks manually.

Limits & requirements

  • AI Import requires the Host or Portfolio plan. The button does not appear on the Comply plan.
  • AI Import is available from the property detail Tasks panel, not the Tasks overview page.
  • The AI processes text only -- it does not accept images, audio files, or attachments.
  • Extracted tasks are suggestions. You should always review and adjust before confirming.
  • Each import creates tasks on a single property. To create tasks on multiple properties, run separate imports.
  • An active Host or Portfolio subscription is required to use AI Import.

FAQ

Does AI Import work with voice-to-text input? Yes. AI Import is designed for dictated text. It handles the grammar issues, filler words, and informal phrasing that are common in voice-to-text output. It cleans up the text and extracts actionable items.

What happens if the AI misidentifies a category or priority? You can edit any field before confirming. The extracted results are suggestions -- adjust whatever needs changing before you create the tasks.

Can I import tasks for multiple properties at once? No. Each import creates tasks on the property you are currently viewing. Run separate imports for different properties.

Is there a limit on how much text I can paste? There is no hard character limit, but the AI works best with practical, action-oriented notes. Very long documents may produce less accurate results than focused lists of work items.

Where can I see the original dictated text after import? The raw text you pasted is saved alongside each task. You can view it from the task detail to see exactly what you originally described.